{"id":26034,"date":"2024-01-23T06:30:54","date_gmt":"2024-01-23T06:30:54","guid":{"rendered":"https:\/\/help.desk365.io\/en\/docs\/automations\/configuring-workflow-rules\/adding-time-entries-to-tickets-using-automation\/"},"modified":"2026-03-10T06:44:15","modified_gmt":"2026-03-10T06:44:15","slug":"time-entries-automation","status":"publish","type":"docs","link":"https:\/\/help.desk365.io\/en\/articles\/adding-time-entries-to-tickets-using-automation\/","title":{"rendered":"Adding ‘Time Entries’ to tickets using automation"},"content":{"rendered":"\t\t
\n\t\t\t\t
\n\t\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t
\nAvailable with:<\/span>\n\n\n<\/circle>\n<\/path>\n<\/svg>\nPlus<\/span>\n<\/span>\n|<\/span>\n\n\n<\/circle>\n<\/path>\n<\/svg>\nPremium<\/span>\n<\/span>\n<\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t\t
\n\t\t\t
<\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t\t\t\t

Desk365\u2019s \u201cTime Entries\u201d automation feature is a powerful tool that empowers and helps agents manage tickets better. <\/span>With this feature, you can<\/span> establis<\/span>h<\/span> a pre-defined duration that will be included in the ticket as the recorded time spent through the automation rule. <\/span>By implementing this<\/span>\u00a0automation, your helpdesk can achieve unprecedented efficiency in issue resolution. This feature provides transparency and control over time management for each ticket, enhancing overall productivity and service quality.<\/span><\/span>\u00a0<\/span>
<\/span>\u00a0<\/span>
<\/span> L<\/span>et’<\/span>s<\/span> delve into the details of setting up and<\/span> u<\/span>tilizin<\/span>g<\/span> this automation rule.<\/span><\/span>\u00a0<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

\n\t\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t

Setting up the \"Time Entries\" automation rule <\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t

Navigate to Settings - Productivity - Automation on your helpdesk: <\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t\t\t\t

Access the automation settings on your helpdesk to <\/span>initiate<\/span> the configuration of the \u201cTime Entries\u201d rule.<\/span> The <\/span>Time Entries feature<\/span><\/a> seamlessly integrates with<\/span> Ticket Creation,<\/span> Ticket Updates, and Time-Based Trigg<\/span>ers.<\/span> I<\/span>t’s<\/span> important to note that the rule applies only to tickets created after the automation is set up.<\/span><\/span>\u00a0<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

\n\t\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t

Create a rule that matches your conditions: <\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t\t\t\t

Customize the automation rule to match specific conditions, selecting the appropriate default ticket properties. This ensures that the rule is triggered under the right circumstances.<\/span>\u00a0<\/span><\/p>

For example, set a condition such as “Ticket Form is Support Portal \u2013 IT Support.” Trigger the time entries automation when the ticket status is updated, the Subject field contains the keyword “Maintenance Check,” and the ticket status is \u201cresolved.\u201d<\/span>\u00a0<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

\n\t\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\t\t\t\t\"time-entry-automation-rule-desk365-helpdesk\"\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
\n\t\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t\t\t\t

Incorporate the predefined time duration for the ticket<\/span> along with the notes and <\/span>additional<\/span> information if <\/span>required<\/span>. The Time Entry will be marked with the date on which the automation is initiated.
<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

\n\t\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\t\t\t\t\"add-time-entry-desk365-helpdesk\"\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
\n\t\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\t\t\t\t\"time-entry-automation-rule-desk365-helpdesk\"\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
\n\t\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t

Triggering the \"Time Entries\" action <\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
\n\t\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t\t\t\t

When an existing ticket’s status, <\/span>containing<\/span> the subject \u201cMaintenance Check,\u201d is updated from Open to Resolved, the automation feature is triggered as per the configured rule.<\/span><\/span>\u00a0<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

\n\t\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\t\t\t\t\"time-entry-automation-rule-triggered-desk365-helpdesk\"\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
\n\t\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t\t\t\t

The time entries<\/a> feature offers flexibility and control by letting agents add notes, add additional information, adjust the time spent, and mark them billable for accurate accounting.<\/span>\u00a0<\/span><\/p>

By implementing Desk365\u2019s “Time Entries” automation, your helpdesk can achieve unprecedented efficiency in issue resolution, providing transparency and control over time management for each ticket.<\/span>\u00a0<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"author":16,"featured_media":0,"parent":18821,"menu_order":14,"comment_status":"open","ping_status":"closed","template":"","doc_tag":[],"class_list":["post-26034","docs","type-docs","status-publish","hentry","no-post-thumbnail"],"comment_count":0,"_links":{"self":[{"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/docs\/26034","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/comments?post=26034"}],"version-history":[{"count":54,"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/docs\/26034\/revisions"}],"predecessor-version":[{"id":35497,"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/docs\/26034\/revisions\/35497"}],"up":[{"embeddable":true,"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/docs\/18821"}],"next":[{"title":"Automating ticket assignment using Round-Robin","link":"https:\/\/help.desk365.io\/en\/articles\/automating-ticket-assignment-using-round-robin\/","href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/docs\/26503"}],"prev":[{"title":"Adding 'Tasks to Do' to tickets using automation","link":"https:\/\/help.desk365.io\/en\/articles\/setting-up-the-automation-rule-using-tasks-to-do-action\/","href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/docs\/25771"}],"wp:attachment":[{"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/media?parent=26034"}],"wp:term":[{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/doc_tag?post=26034"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}