{"id":34428,"date":"2026-02-11T12:14:10","date_gmt":"2026-02-11T12:14:10","guid":{"rendered":"https:\/\/help.desk365.io\/en\/docs\/asset-management-configuration\/article-2-test\/"},"modified":"2026-04-04T08:26:06","modified_gmt":"2026-04-04T08:26:06","slug":"managing-product-inventory-in-desk365","status":"publish","type":"docs","link":"https:\/\/help.desk365.io\/en\/articles\/managing-product-inventory-in-desk365\/","title":{"rendered":"Managing product inventory"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"34428\" class=\"elementor elementor-34428\" data-elementor-post-type=\"docs\">\n\t\t\t\t<div class=\"elementor-element elementor-element-7e6e24c e-flex e-con-boxed e-con e-parent\" data-id=\"7e6e24c\" data-element_type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-ad9df16 elementor-widget elementor-widget-template\" data-id=\"ad9df16\" data-element_type=\"widget\" data-widget_type=\"template.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"elementor-template\">\n\t\t\t\t\t<div data-elementor-type=\"container\" data-elementor-id=\"35515\" class=\"elementor elementor-35515\" data-elementor-post-type=\"elementor_library\">\n\t\t\t\t<div class=\"elementor-element elementor-element-0cb6291 e-flex e-con-boxed e-con e-parent\" data-id=\"0cb6291\" data-element_type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-0a73252 elementor-widget elementor-widget-html\" data-id=\"0a73252\" data-element_type=\"widget\" data-widget_type=\"html.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<div style=\"display:inline-flex; align-items:center; gap:12px; padding:10px 15px; border:1px solid #D3D5E2; border-radius:10px; font-family:Roboto, sans-serif; font-size:18px; color:#444963; background:#ffffff;\">\n<span style=\"font-family:Roboto, sans-serif; font-size:18px; color:#444963; line-height:1;\">Available with:<\/span>\n<span style=\"display:inline-flex; align-items:center; gap:8px;\">\n<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"22\" height=\"22\" viewBox=\"0 0 24 24\" fill=\"none\" style=\"display:block;\">\n<circle cx=\"12\" cy=\"12\" r=\"9\" stroke=\"#3F51BF\" stroke-width=\"2\"><\/circle>\n<path d=\"M8.5 12.3L10.8 14.6L15.8 9.6\" stroke=\"#3F51BF\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><\/path>\n<\/svg>\n<span style=\"font-family:Roboto, sans-serif; font-size:18px; color:#444963; line-height:1;\">Premium<\/span>\n<\/span>\n<\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-eb713e6 elementor-widget elementor-widget-text-editor\" data-id=\"eb713e6\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">Product inventory in Desk365\u00a0represents\u00a0the standard models or items your organization\u00a0procures\u00a0and maintains, such as a specific laptop model, printer series, or accessory type. Products act as templates from which individual assets are created.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p><p><span data-contrast=\"auto\">An asset is a single,\u00a0physical\u00a0or logical instance of a product.<\/span>\u00a0<br \/>\u00a0<br \/><span data-contrast=\"auto\">For example, HP EliteBook 840 G9 is a product, while the laptop assigned to a specific employee is an asset created from that product.<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a24c5df elementor-widget elementor-widget-image\" data-id=\"a24c5df\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"484\" src=\"https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/product-in-asset-management-1024x484.webp\" class=\"attachment-large size-large wp-image-34840\" alt=\"product-in-asset-management\" srcset=\"https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/product-in-asset-management-1024x484.webp 1024w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/product-in-asset-management-300x142.webp 300w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/product-in-asset-management-768x363.webp 768w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/product-in-asset-management-1536x726.webp 1536w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/product-in-asset-management.webp 1918w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1c1ecc4 elementor-widget elementor-widget-image\" data-id=\"1c1ecc4\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"1024\" height=\"482\" src=\"https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/asset-created-from-product-desk365-1024x482.webp\" class=\"attachment-large size-large wp-image-36324\" alt=\"asset-created-from-product-desk365\" srcset=\"https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/asset-created-from-product-desk365-1024x482.webp 1024w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/asset-created-from-product-desk365-300x141.webp 300w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/asset-created-from-product-desk365-768x362.webp 768w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/asset-created-from-product-desk365-1536x723.webp 1536w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/asset-created-from-product-desk365.webp 1918w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5b44414 elementor-widget elementor-widget-text-editor\" data-id=\"5b44414\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p><span class=\"TextRun SCXW150296271 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW150296271 BCX0\">This clear separation ensures\u00a0<\/span><span class=\"NormalTextRun SCXW150296271 BCX0\">accurate<\/span><span class=\"NormalTextRun SCXW150296271 BCX0\">\u00a0tracking, reporting, and lifecycle management.<\/span><\/span><span class=\"EOP SCXW150296271 BCX0\" data-ccp-props=\"{}\">\u00a0<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f3f0b19 elementor-widget elementor-widget-heading\" data-id=\"f3f0b19\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Why product inventory matters <\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-53d4838 elementor-widget elementor-widget-text-editor\" data-id=\"53d4838\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">Maintaining\u00a0a well-defined product inventory helps you:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p><ul><li><span data-contrast=\"auto\">Create assets consistently by standardizing models and specifications<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Associate vendors and manufacturers with products for easier procurement tracking<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Apply depreciation rules automatically to assets created from the product<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Plan procurement and replacements based on product usage and lifecycle<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><\/ul>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3f9faf1 elementor-widget elementor-widget-heading\" data-id=\"3f9faf1\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Adding a new product <\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ecd3584 elementor-widget elementor-widget-text-editor\" data-id=\"ecd3584\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p><span class=\"TextRun SCXW99193082 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW99193082 BCX0\">To add a new product to your inventory, navigate to Settings\u00a0<\/span><span class=\"NormalTextRun SCXW99193082 BCX0\">&gt;<\/span><span class=\"NormalTextRun SCXW99193082 BCX0\">\u00a0Asset Management\u00a0<\/span><span class=\"NormalTextRun SCXW99193082 BCX0\">&gt;<\/span><span class=\"NormalTextRun SCXW99193082 BCX0\">\u00a0Product Inventory and click Add New Product<\/span><span class=\"NormalTextRun SCXW99193082 BCX0\">.<\/span><\/span><span class=\"EOP SCXW99193082 BCX0\" data-ccp-props=\"{}\">\u00a0<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-005a24f elementor-widget elementor-widget-image\" data-id=\"005a24f\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"1024\" height=\"485\" src=\"https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/product-inventory-asset-management-desk365-1024x485.webp\" class=\"attachment-large size-large wp-image-34844\" alt=\"product-inventory-asset-management-desk365\" srcset=\"https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/product-inventory-asset-management-desk365-1024x485.webp 1024w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/product-inventory-asset-management-desk365-300x142.webp 300w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/product-inventory-asset-management-desk365-768x364.webp 768w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/product-inventory-asset-management-desk365-1536x727.webp 1536w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/product-inventory-asset-management-desk365.webp 1918w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-bf8b2a2 elementor-widget elementor-widget-text-editor\" data-id=\"bf8b2a2\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">An Add New Product form will open, where you define the core details of the product:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p><ul><li><span data-contrast=\"auto\">Product Name \u2013 The model or item name (for example, HP LaserJet Pro M404dn)<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\"><span data-contrast=\"auto\">Asset Type \u2013 The category the product belongs to, such as Laser Printer, <\/span><\/span>Inkjet Printers or Multifunction Printer<\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Manufacturer \u2013 The company that produces the product (for example, HP)<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Status \u2013 Indicates whether the product is active and in use (for example, In Production)<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Mode of Procurement \u2013 How the product is\u00a0acquired\u00a0(Buy, Lease, etc.)<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Depreciation \u2013 The depreciation method applied to assets created from this product<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Description \u2013 Optional details such as specifications or intended usage<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Click Save to add the product to your inventory.<\/span><\/li><\/ul>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b69f0ae elementor-widget elementor-widget-image\" data-id=\"b69f0ae\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"484\" src=\"https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/adding-new-product-to-the-inventory-1024x484.webp\" class=\"attachment-large size-large wp-image-34848\" alt=\"adding-new-product-to-the-inventory\" srcset=\"https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/adding-new-product-to-the-inventory-1024x484.webp 1024w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/adding-new-product-to-the-inventory-300x142.webp 300w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/adding-new-product-to-the-inventory-768x363.webp 768w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/adding-new-product-to-the-inventory-1536x726.webp 1536w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/adding-new-product-to-the-inventory.webp 1918w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e946194 elementor-widget elementor-widget-text-editor\" data-id=\"e946194\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p><span class=\"TextRun SCXW112721283 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW112721283 BCX0\">Once saved, this product can be reused to create multiple assets<\/span><span class=\"NormalTextRun SCXW112721283 BCX0\">,\u00a0<\/span><span class=\"NormalTextRun SCXW112721283 BCX0\">each\u00a0<\/span><span class=\"NormalTextRun SCXW112721283 BCX0\">representing<\/span><span class=\"NormalTextRun SCXW112721283 BCX0\"> an individual printer assigned to a particular department. Each asset will inherit the product\u2019s depreciation rules and classification, while still tracking unique details like serial number, warranty expiry, and assigned user.<\/span><\/span><span class=\"EOP SCXW112721283 BCX0\" data-ccp-props=\"{}\">\u00a0<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-932de34 elementor-widget elementor-widget-image\" data-id=\"932de34\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"379\" src=\"https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/printer-added-to-the-product-inventory-1024x379.webp\" class=\"attachment-large size-large wp-image-34850\" alt=\"printer-added-to-the-product-inventory\" srcset=\"https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/printer-added-to-the-product-inventory-1024x379.webp 1024w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/printer-added-to-the-product-inventory-300x111.webp 300w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/printer-added-to-the-product-inventory-768x284.webp 768w, https:\/\/help.desk365.io\/en\/wp-content\/uploads\/2026\/02\/printer-added-to-the-product-inventory.webp 1245w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-90a4f2a elementor-widget elementor-widget-heading\" data-id=\"90a4f2a\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Creating assets from a product <\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c9f9bb6 elementor-widget elementor-widget-text-editor\" data-id=\"c9f9bb6\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">Once a product is created, you can use it to create\u00a0individual assets\u00a0assigned to users, locations, or departments.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">\u00a0<\/span><\/p><p>For example, after creating the product HP LaserJet Pro M404dn, you can create multiple assets from it, each representing a specific physical printer installed in different areas such as the Finance department, HR cabin, or Reception. These assets inherit the product\u2019s asset type and depreciation settings, while allowing you to track unique details such as serial number, purchase date, warranty expiry, assigned location, and current state.<\/p><p><span data-contrast=\"auto\">This approach ensures consistency across assets while still giving full visibility into each individual item.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">\u00a0<\/span><\/p><p><em><strong>Asset creation\u00a0is\u00a0covered in detail\u00a0<a href=\"https:\/\/help.desk365.io\/en\/articles\/creating-and-managing-assets-in-desk365\/\" target=\"_blank\" rel=\"noopener\">here<\/a>.\u00a0<\/strong><\/em><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5f9ec40 elementor-widget elementor-widget-heading\" data-id=\"5f9ec40\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Common mistakes to avoid <\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d618f9a elementor-widget elementor-widget-text-editor\" data-id=\"d618f9a\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<ol><li><b><span data-contrast=\"auto\">Confusing products with assets<\/span><\/b> &#8211; <span data-contrast=\"auto\">Products define what the item is, while assets\u00a0represent\u00a0individual instances. Creating assets without first defining products leads to inconsistent data and poor reporting.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li><b><span data-contrast=\"auto\">Skipping depreciation setup<\/span><\/b> &#8211; <span data-contrast=\"auto\">If depreciation is not configured at the product level, asset value tracking becomes manual and error-prone. Always set depreciation when the product is created.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><li><b><span data-contrast=\"auto\">Retiring products without retiring assets<\/span><\/b> &#8211; <span data-contrast=\"auto\">Retiring a product does not automatically retire assets created from it. Always review and update associated assets to avoid inaccurate inventory and lifecycle data.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li><\/ol><p><span data-contrast=\"auto\">Up next \u2013\u00a0<\/span><a href=\"https:\/\/help.desk365.io\/en\/articles\/vendors-and-their-associations-in-desk365\/\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">Vendors and vendor associations<\/span><\/a><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"author":16,"featured_media":0,"parent":34405,"menu_order":2,"comment_status":"open","ping_status":"closed","template":"","doc_tag":[],"class_list":["post-34428","docs","type-docs","status-publish","hentry","no-post-thumbnail"],"comment_count":0,"_links":{"self":[{"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/docs\/34428","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/comments?post=34428"}],"version-history":[{"count":37,"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/docs\/34428\/revisions"}],"predecessor-version":[{"id":36354,"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/docs\/34428\/revisions\/36354"}],"up":[{"embeddable":true,"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/docs\/34405"}],"next":[{"title":"Vendors and their associations","link":"https:\/\/help.desk365.io\/en\/articles\/vendors-and-their-associations-in-desk365\/","href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/docs\/34767"}],"prev":[{"title":"Setting up asset types and fields","link":"https:\/\/help.desk365.io\/en\/articles\/setting-up-asset-types-and-fields\/","href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/docs\/34429"}],"wp:attachment":[{"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/media?parent=34428"}],"wp:term":[{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/help.desk365.io\/en\/wp-json\/wp\/v2\/doc_tag?post=34428"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}